Dear Secretary,
TPRS RPRA Software 2025 – Annual Maintenance
Dear Secretary,
Welcome to the 2025 season! As the season approaches, we’d like to remind you to complete your annual tasks well in advance.
Before You Start: Backup Your Database
It’s good practice to back up your database locally. This ensures you can restore your data in case of any accidental mistakes.
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The link to the latest software TPRS 1158 is
https://drive.google.com/file/d/1KXRqfUCN5aSacMHQA475UvBSPfFD4YIY/view
When logging in, please remember to tick the relevant boxes and ensure your software is up to date.
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1. Membership Details
Club Secretaries
• Review your membership details.
• Add or remove members as necessary.
• When satisfied, upload member details to the cloud:
1. Tick the “Member Details” box.
2. Press Accept to update the cloud.
Federation Secretaries
• Delete all 2024 members.
• Download updated member details from the cloud to ensure your federation membership is accurate for 2025.
• Since changes to federation membership must be made through respective clubs, it is vitally important for clubs to upload their updated membership to the cloud prior to federation download.
New Clubs, Federations, or Classic/National Clubs
• Download membership details from the cloud, and your 2025 membership will be ready.
• Proceed to tasks 2, 3, and 4 as needed.
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2. RPRA Distances
Federation Secretaries
• Delete all 2024 race point distances.
• Download new race point distances for 2025. This ensures updated distances, especially if members have changed their loft locations.
• Upload the updated distances to the cloud so club secretaries can access them.
Club Secretaries
• If linked to a federation, simply download updated distances from the cloud.
• If not linked, manually update and upload distances.
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3. Race Programmes
Race programmes finalised during AGMs should be designed and uploaded to the cloud.
• Federation Secretaries: Upload the programme to the cloud so clubs can download it effortlessly. The club secretary simply clicks the small green arrow to download.
• Club Secretaries: If not linked to a federation, upload your programme manually.
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4. Race Results
To prepare for the first race of the season:
1. Run a test race to familiarize yourself with the process.
2. Upload test results to the cloud. (Test data can be deleted via the “Manage Event/Batches” option.)
3. Publish the test results to the web.
4. View your results at PigeonOnline.
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PigeonOnline – The TPRS Pigeon Online Payment Gateway Facilities
Dear Secretaries,
We would like to inform you that the full administration facilities used by the MNFC, NRCC and Northern Classic are open to you as well. This resource runs seamlessly with the RPRA TPRS software, the resources have been developed by Viv Oliver and Peter Humphries. The resources enable any size racing pigeon organisation to fully function. We have listed the different functions below. If you would like to observe the look of the website and resources have a look at the MNFC, NRCC and Northern Classic. https://nrcc.pigeononline.co.uk/
https://mnfc.pigeononline.co.uk/
https://northernclassic.pigeononline.co.uk/
Subscription Features
1. Race Verification and Leader boards:
Federations looking to create leader boards for events such as channel races or Scottish early arrivals can easily set this up with the support of the TPRS team. This feature simplifies the process for both fanciers and secretaries, offering the same functionality as used by organizations like the MNFC, NRCC, or Northern Classic.
How It Works:
• Fancier Participation: Fanciers can verify their first bird or all timed birds, depending on their club's requirements.
• Data Handling: TPRS automatically retrieves the data, processes it, and prepares it for publication on the results site.
• Ease of Use: No additional skills are required for secretaries to operate the verification service.
Benefits:
• Streamlined Verification: Fanciers follow a familiar, straightforward process for bird verification, identical to that used for MNFC, NRCC, and Northern Classic events.
• Reduced Secretary Workload: Eliminates the need for time-consuming phone calls or manual coordination.
• Centralized Information: Results are organized and accessible in one place, reducing scattered updates across social media.
This service offers a practical and efficient solution for federations and clubs looking to enhance their race management and leader board functionality.
2. Online Payment for Races (Form A)
Clubs, Federations, Classics, or National organizations can streamline race payments using the online system, similar to those utilized by the MNFC, NRCC, and Northern Classic. This service allows fanciers to pay for their race entries—including weekly club races—seamlessly through a WorldPay account, with payments deposited directly into the club's bank account.
Key Features:
• Comprehensive Entry Options:
o Form A accommodates any combination of bird charges, pools, marking stations, and clock stations.
o Fanciers' choices are automatically transferred into the race system upon successful payment.
• Automated Processing:
o WorldPay generates a file with the transaction details, eliminating manual input for secretaries.
o Confirmation emails are sent to the fancier, club secretary, and designated officials, ensuring transparency.
• Real-Time Monitoring:
o Secretaries can view and track all entries for a race through the system.
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3. Race Entry Details (Form B)
The Form B system was developed to address two critical needs:
1. Simplifying Channel Racing Legislation Compliance:
o Provides a comprehensive, user-friendly solution to meet new rules for sending pigeons to France.
o Demonstrations are available for interested organizations to highlight its practical benefits.
2. Reducing Administrative Workload:
o By enabling fanciers to complete Form B online, secretaries no longer need to manually match Form A with Form B.
o Once results are uploaded to the portal, a club secretary/national secretary can download them and generate a complete result—including prizes and pools—in a fraction of the time.
Seamless Integration:
• Form A and Form B are automatically matched, ensuring accuracy.
• Results are processed and published quickly, often within hours of a race.
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4. Shopping Cart Functionality
An integrated shopping cart simplifies member payments for:
• Club subscriptions.
• Ring purchases.
• Merchandise or other club-related items (e.g. ties, cups).
This system can also support broader organisational needs, such as federations managing ring distributions and fee collection, with potential long-term benefits for future seasons, e.g., 2026 and beyond.
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5. Unique Club Website Address
Subscribing clubs receive a personalized results site, providing members with exclusive access to their club’s information. Examples MNFC NRCC and NC above.
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6. SSL Certificate for Security
A secure SSL license ensures safe and encrypted payment processing through WorldPay, protecting sensitive member and payment data.
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7. Individual Member Access
Each member is provided with their own unique username and password, allowing them to securely access their data, results, and online services.
This integrated system significantly reduces manual workloads, enhances security, and improves overall efficiency, making it a valuable tool for modern pigeon racing organizations.
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Training and Support
We offer comprehensive training to help you get started:
• Phone Support: Covers member setup, distances, race programmes, and test races. (30 minutes to 1 hour.)
• Skype or Zoom Training: Ideal for group sessions.
• On-Site Training: Available upon request (travel costs may apply).
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Subscription Costs
Individual Fanciers
• Annual subscription: £10 per member.
• Access to comprehensive loft performance reports, including:
o Records every timed pigeon.
o Loft Ace Pigeons reports.
o End of season analysis.
Clubs/Federations
• Annual cost: £4 per member, plus £50 for hosting and SSL certification.
• Includes access to all PigeonOnline facilities.
Payment Gateway
• Clubs must open a WorldPay account. Negotiations to secure the best rates are ongoing and expected to conclude by the end of February.
• Your organisation would have access to all the facilities currently used by members of the MNFC, NRCC and Northern Classic. Members have their unique login details and can access all their own loft results
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Personalized Website
The system is currently being developed for the Northern Classic to provide a fully customized and feature-rich website. This personalized platform will offer all the standard features available through PigeonOnline, along with the following exclusive functionalities:
• Document Upload: Support for a wide range of file formats, including Word, Excel, PDF, JPEG, PNG, GIF, BMP, and TIFF.
• Social Media Integration: Dedicated pages to manage and showcase your club's social media presence.
• Race Programmes: Seamless access to race schedules and updates.
• Club History: A section to preserve and share the rich history of the club.
• Hall of Fame: Celebrate and highlight the achievements of top-performing pigeons and members.
• AGM Agendas and Minutes: Upload and share important club documents for transparency and member engagement.
• Interactive Chat Function: A real-time communication tool for members to connect, discuss, and collaborate.
The website will be hosted as a subdomain of PigeonOnline.co.uk, with a URL format like:
https://www.clubname.pigeononline.co.uk
This personalized website is designed to elevate your club’s digital presence while providing members with an interactive and centralized hub for all their needs.
Thank you for using TPRS RPRA Software and PigeonOnline. We look forward to supporting your organization throughout the 2025 season!
Kind regards,
The TPRS Team
